Please read the following rules and regulations

Important Dates and Periods:

1. The Internship Recruitment Process for a summer internship in 2024 will occur from 1st week Aug 2023 to Apr 2024.Internship Recruitment Process for a winter internship in 2023 will occur from 2nd week Sep 2023 to Nov 2023.
2. Dates and deadlines for Pre-Placement Talks, resume submissions, tests, group discussions, interviews, and any other events which are part of the selection process, should be decided at least three (3) days in advance with mutual consent of the Internship Office and the company representative. The date for a company will be finalized based on the mutual convenience of the Internship Office and the company. The entire recruitment process should be completed before the dates mentioned above.
3. Dates for declaration of results/shortlists will be decided with mutual consent of the Internship Office and the company.
4. Important dates in academic calendar of the Institute:

Odd Semester (July - November)

1. Session Starts: Last week of July 2023
2. Vacation (Winter Internship Period) : Last week of November 2023 – First week of January 2024

Even Semester (January-May)

1. Session Starts: 2nd week of January 2024
2. Vacation (Summer Internship Period) : 3rd week of May 2024 - 3rd week of July 2024

The above mentioned dates are subject to change as per the institute’s academic calendar here

Please read the following Internship Recruitment Process

Logistics

1. A student coordinator from the Internship Team will be assigned to serve as a point of contact between the Internship Office and the company.
2. Scheduling of the interviews will be done by the Internship Office.

The following points are applicable in case of a offline process:

1. Rooms required by the company, for conducting Pre-Placement Talks, tests, group discussion, interviews, and any such event which is part of the internship selection process, will be arranged by the Internship Office.
2. All basic stationery items required for the internship selection process by the company will be arranged by the Internship Office.
3. Requests for accommodation on campus and food can be made. However the expenditure has to be borne/reimbursed by the company.
4. Arrangements for Online/telephonic interviews will be made by the Internship office.
5. Requests for any other requirement will be dealt on a case to case basis. However, any such request should be made to the Internship Office at least two days in advance.

Confidentiality Issues

The students who credit the internship period in the company as part of their core curricular requirement have to submit a report and also make a presentation. This is part of the grading policy in the Institute for the core internship programme. If the company has concerns about sharing confidential information, they can ask the student to submit the report to them and suggest suitable modifications to protect confidentiality. Also they need to inform both the student and Internship Office at the time of recruitment about their policy regarding the same. However, IIT Madras expects the students to submit a report and hence the company should allow them to do so.

PPO/PPI

The students applying on our portal will be graduating one year after the internship. IIT Madras encourages the company to avail the opportunity for making Pre-Placement Offers (PPOs) and Pre-Placement Interviews (PPIs) based on the performance of the student(s) so that both the company and the student can benefit from the relationship that began with the internship.

Interviews/Offers

• Companies should not engage in holding back candidates against their will or in pressurizing the candidates or negotiating with them about the offer.
• No Interview round should exceed the 1-hour mark.
• All Companies are requested to release the Offers within an hour after the completion of the recruitment process.
• All offers (made by the companies) shall be only through the Internship Office.

Waitlist

During certain parts of the Internship Process, there will be multiple companies interviewing students simultaneously(such as during Day 1). In such cases, companies are requested to make note of the following:

• We urge all companies to have a waitlist of students in case the students in the main offer list choose to accept offers from any other company.
• The Internship Office will reach out to the company in case a student from the main offer list does not accept their offer. Only after the company confirms that a waitlisted candidate can be extended an offer the Internship Office will notify the student about the same.
• The order in the waitlist reflects the order of preference of the company among the waitlisted candidates.

Action against offences

Recruiters are requested to keep a note of the following actions/offences which can potentially lead to the company being blacklisted for the next season/penalties during the placement season.

• Once an internship offer is made, it cannot be revoked under any circumstances.
• Companies should adhere to the Job Description and other details mentioned in the IRF (such as Compensation, Internship duration)
• Communication with students: Companies are also requested not to make spot offers to the students during the interview. The students must be allowed to go through any other interview/selection process that they may have during that day.
• The penalties for violation will be decided by the Internship Advisor and the Student Heads of the Internship Team.

IIT Madras encourages the company to use the PPO and PPI mode, so that both the company and the student can benefit from the relationship that began with the internship.

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